APD - Administrative Assistant
Company: City of Atlanta
Location: Atlanta
Posted on: April 17, 2024
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Job Description:
Position posted until filledGeneral Description and
Classification Standards -Provides varied administrative and
clerical services to an assigned department. May supervise
administrative support staff, temporary employees or interns.
Prepares, reviews, distributes, and. or files routine
correspondence, memoranda, letters and reports; attends staff and
other meetings and takes notes or minutes. Plans and/or coordinates
meetings within department or across departments. Carries out
special projects of an administrative or office operations nature.
Answers calls, responds to general phone, email, or written
inquires. Relays messages; receives, processes and distributes
mail. Maintains department records and files. Supervision Received
Works under very general supervision. May work independently or
with other workers with responsibility for completion of assigned
tasks. -Essential Duties & Responsibilities -These are typical
responsibilities for this position and should not be construed as
exclusive or all inclusive. May perform other duties as assigned.
Composes and prepares routine correspondence, letters, memoranda,
applications, reports and other documents. Collates, binds, and
stores computer generated reports. Transcribes tapes and/or notes
from meetings into prescribed format. Prepares budget documents as
directed; researches past expenses and projected costs to support
budget preparation. Completes requisitions for purchases and
submits for appropriate approval. Handles incoming inquiries and
requests; answers the telephone; routes and returns telephone
calls; Composes and sends routine correspondence, applications,
forms and reports.May coordinate calendar events to include
planning/scheduling appointments, meetings, and interviews; updates
on a regular basis; contacts parties involved, as
appropriate.Examines reports, other draft material, purchase
orders, vouchers and permit applications for errors; corrects
errors before producing final copy.Identifies equipment or office
material deficiencies; sends requests for repair, maintenance or
replacement of equipment; orders new supplies. Decision Making Uses
independent judgment in routine and non-routine situations.
Coordinates calendar events and purchases materials and supplies
for office. -Leadership Provided -Routinely provides work group
leadership, guidance, and/or training to less experienced staff.
-Knowledge, Skills & Abilities This is a partial listing of
necessary knowledge skills, and abilities required to perform the
job successfully. It is not an exhaustive list. Knowledge of
administrative and office management procedures and methods; some
knowledge of department structure and operations. Skill in
communicating and interacting with supervisors and other staff
members; in using standard office software, e.g. Word, Excel,
PowerPoint; in using specialized office data systems; in building
effective relationships within the organization and with outside
contacts. Ability to compile, organize, prepare and maintain an
assortment of records, reports and information.
Keywords: City of Atlanta, North Atlanta , APD - Administrative Assistant, Administration, Clerical , Atlanta, Georgia
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